Privacy PolicY

Privacy Policy of Hokotehi Moriori Trust

At Hokotehi Moriori Trust, we are committed to safeguarding the personal information of our members, partners, and website visitors. This Privacy Policy outlines how we collect, use, store, and protect your data in compliance with New Zealand's Privacy Act 2020, and other relevant laws and regulations. By engaging with our services and website, you agree to the terms described in this policy.

Who We Are

Hokotehi Moriori Trust is a charitable trust responsible for representing the interests of the Moriori people, promoting our culture, language, and identity, and managing resources for the benefit of the Moriori community.

Information We Collect

We collect personal information to support the activities of Hokotehi Moriori Trust, including:

  • Member Information: This includes names, contact details, birth dates, imi/iwi/hapū affiliations, and hokopapa/whakapapa information for registration and membership purposes.

  • Website Visitors: We collect information through cookies and analytics tools, such as IP addresses, browser type, and interactions with our website, to improve user experience.

  • Event Participation: When you sign up for events, we may collect details such as your name, email address, and any dietary or accessibility requirements.

  • Communications: If you communicate with us via email, phone, or our online forms, we may collect your name, contact details, and the content of your communications.

How We Use Your Information

We collect and use your personal information for purposes such as:

  • Maintaining an accurate database of members and beneficiaries.

  • Managing registrations for events, programs, and initiatives.

  • Sending newsletters, updates, and important information relevant to Moriori activities.

  • Complying with legal obligations.

  • Improving website functionality and ensuring the security of our systems.

Sharing Your Information

Hokotehi Moriori Trust may share your personal information in the following instances:

  • With Consent: Where you have explicitly agreed to sharing your information with third parties.

  • Legal Obligations: We may disclose information to comply with applicable laws, regulations, or court orders.

  • Service Providers: We may share data with trusted third-party providers (e.g., IT service providers) who support the Trust'sTrust's activities, provided they adhere to our privacy standards.

  • Affiliated Organisations: Your information may be shared with related organisations when necessary to advance the objectives of Hokotehi Moriori Trust, particularly in managing cultural or community initiatives.

Data Security

Hokotehi Moriori Trust takes reasonable steps to protect your personal information from unauthorised access, loss, misuse, or alteration. We implement physical, electronic, and managerial procedures to safeguard data, and only authorised personnel have access to sensitive information.

Your Rights

As a member or user, you have the right to:

  • Access: Request access to the personal information we hold about you.

  • Correction: Request correction of your information if you believe it is inaccurate.

  • Withdraw Consent: Withdraw your consent for us to use your personal information, where such consent has been provided.

  • Complaint: Lodge a complaint with the New Zealand Privacy Commissioner if you believe your privacy rights have been breached.

Retention of Information

We retain your personal information for as long as it is necessary to fulfill the purpose for which it was collected, or as required by law. When no longer needed, we securely destroy or anonymise your data.

Use of Cookies

Our website may use cookies to enhance your browsing experience. Cookies allow us to track how visitors interact with our website and provide personalised content. You can choose to disable cookies through your browser settings, but this may affect the functionality of the website.

Third-Party Links

Our website may contain links to external websites. Hokotehi Moriori Trust is not responsible for the privacy practices or content of these external sites. We encourage you to review the privacy policies of any third-party sites you visit.

Updates to this Privacy Policy

Hokotehi Moriori Trust reserves the right to update or revise this Privacy Policy at any time. Any changes will be postedon our website, and we encourage you to review this policy periodically to stay informed of how we protect your information.

Contact Us

If you have any questions or concerns about this Privacy Policy or how your personal information is handled, please contact us:

Hokotehi Moriori Trust
PO Box 188, Waitangi, Chatham Islands 8942
office@kopinga.co.nz
03 305 0450
0800 MORIORI (667 4674)

This Privacy Policy was last updated on 23 September, 2024.